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Avstarna’s inventory module gives you a live view of everything in your warehouse — what’s in stock, what’s been moved, and a full log of every change. You can add and remove stock using a hand scanner, a camera, or manual entry. For periodic reconciliation, the snapshot tool lets you do a physical count and sync it with your records. Navigate to Inventory from the main menu to access all inventory features.

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Adding and Removing Inventory

Use Add to inventory when new stock arrives or production output is ready to be recorded.
1

Open Add to inventory

Go to Inventory and click Add to inventory.
2

Identify the product

Choose your preferred scanning method (see the Scanning Methods section below) to identify the product sub-variation. The matching SKU will populate automatically.
3

Review scanned items

Avstarna displays the scanned boxes as a list. Unresolved items (barcodes not found in your catalog) are highlighted so you can investigate before saving.
4

Approve the entry

Once scanning is complete and you have reviewed the list, click Approve. The addition is immediately recorded and reflected in current stock levels.

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Scanning Methods

Avstarna supports three ways to identify a product when adding or removing inventory:
Connect a USB or Bluetooth barcode scanner to your device. When the scan field is active, scan the barcode on the product box or label. The SKU is identified instantly — no additional typing required. This is the fastest method for high-volume warehouse operations.
On devices with a camera (tablets, phones, desktop webcams), select the Mobile/Desktop camera option to open the built-in barcode reader. Hold the camera over the barcode until it locks on. Useful when a dedicated hand scanner is not available.
Type the SKU or product code directly into the search field. Avstarna will match it against your catalog and display the correct sub-variation. Use this as a fallback if a barcode is damaged or unavailable.
Manual entry supports partial matching — you can type a few characters of the product name or SKU and select from the filtered results.

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Viewing Stock Levels

The Stocks page shows your current on-hand quantity for every product. Use the search and filter tools to narrow by product name, category, or tag. Each row displays the sub-variation, current quantity, and storage type (Frozen, Fresh, Cool, or Dry).
If a sub-variation’s stock falls below its configured minimum stock threshold, it will be highlighted so you can act quickly.

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Running an Inventory Snapshot

Snapshots are physical inventory counts that you reconcile against your digital records. Run a snapshot whenever you need to verify actual warehouse stock — at month-end, after a large shipment, or as part of a routine audit.
1

Start a new snapshot

Go to Inventory → Snapshots and click Add Inventory Snapshot. Give the snapshot a name and the date of the count.
2

Scan boxes to count stock

Walk through the warehouse and scan each box using your hand scanner. Avstarna groups boxes into Box Groups — physical groupings of product boxes that can be tracked together — so scanning a group counts all boxes within it at once.Refer to the in-app Guide page (accessible from the Snapshots section) for a step-by-step walkthrough of the scanning process, including how to configure your scanner for storage mode.
3

Review and edit the snapshot

After scanning, open the snapshot to review the counted quantities. Click Edit snapshot to correct any scan errors or add items that were missed.
4

Upload or finalise

If you have count data in a spreadsheet (for example, from a separate counting sheet), use Upload Data to import it directly. Once the snapshot is accurate, finalise it to lock the record and update your inventory summary.
Assign snapshot tasks to specific workers using the To-do list in the Inventory section. This ensures counts are scheduled, assigned, and tracked — rather than done ad hoc.

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Reading the Mutations Log

Every stock change — additions, removals, and snapshot adjustments — is recorded in the Mutations log. Navigate to Inventory → Mutations to see a chronological list of all events. Each mutation entry shows the date and time, the sub-variation affected, the quantity change, the type of mutation (add, remove, or adjustment), and the user who recorded it. Use the date filter to narrow the log to a specific period, or search by product to see the full history of a single SKU.
The mutations log is read-only and cannot be deleted. This ensures a complete, tamper-evident audit trail of all stock movements across your warehouse.