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Avstarna’s Finance & Invoicing module handles the full financial lifecycle of your orders — from generating a professional invoice to syncing transactions with your accounting software. Everything lives inside Avstarna, so your production data and financial records stay connected without manual exports or double-entry.

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Creating an Invoice

You create invoices directly from an order in Avstarna. Once an order is ready to bill:
1

Open the order

Navigate to the order you want to invoice in your order management section.
2

Create the invoice

Select Create Invoice from the order actions. Avstarna generates an invoice pre-filled with the order lines, customer details, and your configured payment terms.
3

Review and send

Review the invoice details, then click Send to deliver it to your customer by email. Avstarna handles email delivery — no separate email setup required.
Configure your payment terms and VAT settings once in Invoice Settings and they will be applied automatically every time you generate a new invoice.

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Downloading Invoice PDFs

Every invoice, credit note, and packing slip in Avstarna has a dedicated PDF that you can download, print, or share directly from within the Finance section. PDFs are generated on demand and always reflect the current state of the document.

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Credit Notes

If you need to reverse or partially refund an invoice, issue a credit note directly in Avstarna.
1

Locate the original invoice

Find the invoice you need to credit in the Finance section under Admin → Reports → Finance → Invoices.
2

Create the credit note

Select Create Credit Note and specify the lines or amounts to credit.
3

Send to the customer

Send the credit note by email in the same way as an invoice. Your customer receives a clear document referencing the original invoice.

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Financial Mutations

The Mutations section under Admin → Reports → Finance → Mutations records the financial transactions synced between Avstarna and your accounting software. Use the mutations log to:
  • Reconcile your Avstarna records against your accounting system
  • Trace the history of a specific customer account
  • Provide an auditor with a complete transaction trail

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Finance Settings

Before you start sending invoices, visit Admin → Reports → Finance → Invoice Settings to configure:
  • Terms of payment — set your standard payment deadline (e.g. 14 days, 30 days)
  • VAT settings — configure the VAT rates applicable to your products and services
  • Invoice and credit note number counters — set the starting numbers for your invoice and credit note sequences
These settings are applied as defaults whenever you create a new invoice, saving you time and reducing the risk of errors.

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e-Boekhouden Integration

If you use e-Boekhouden for your Dutch accounting, Avstarna can sync your financial data directly, eliminating manual exports.
e-Boekhouden is a Dutch accounting software platform. This integration is primarily relevant for businesses operating in the Netherlands.
The integration syncs the following data between Avstarna and e-Boekhouden:
  • Invoices — new invoices created in Avstarna are pushed to e-Boekhouden automatically
  • Credit notes — credit notes are synced to keep your accounting records accurate
  • Mutations — financial transactions are reflected in your e-Boekhouden ledger
  • Relations — supplier and customer contact records are kept in sync
  • Ledgers — chart of accounts entries are reconciled between both systems
Before enabling the e-Boekhouden sync, ensure your VAT settings and ledger codes in Avstarna match the configuration in your e-Boekhouden account. Mismatches can cause sync errors that require manual correction.

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Frequently Asked Questions

Invoice branding settings are managed in your company profile. Update your logo and company details there and they will appear on all generated invoice PDFs.
Avstarna uses a built-in email delivery service to send invoices and credit notes. You do not need to configure a separate email provider — just click Send and Avstarna handles delivery.
Invoices in Avstarna are created from orders to ensure your financial records stay linked to your production and fulfilment data. For standalone billing needs, create an order first and then generate the invoice from it.
Avstarna will surface a sync error in the Finance section. You can review the error details and retry the sync once the underlying issue is resolved. Your data in Avstarna is not affected by a failed sync.
Navigate to Admin → Reports → Finance to access invoices, credit notes, the mutations log, and invoice settings.