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Inventory in Avstarna gives you a live view of everything you have in stock — what product sub-variants are on hand, how much of each, and where changes came from. Whether you’re receiving finished goods from a production batch or dispatching an order, every movement is recorded and traceable.

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How Stock Is Tracked

Inventory is tracked at the Product Sub-Variant level. Each sub-variant has a stock record that reflects the current on-hand quantity, a stock status, and a full history of every movement that has ever affected it. Stock statuses:
  • In Stock — units are available and above zero
  • Out of Stock — the sub-variant has no remaining units
The Stocks page gives you an at-a-glance overview of all current stock levels across your entire catalog, making it easy to spot shortages before they affect production or order fulfilment.

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Adding and Removing Stock

Avstarna supports three scanning methods when recording stock movements, so you can work the way your team does:

Hand Scanner

Use a physical barcode scanner connected via USB or Bluetooth to scan product labels quickly during receiving or dispatch.

Camera

Use your device’s camera (mobile or desktop webcam) to scan QR codes or barcodes printed on product and box labels.

Manual Entry

Type in a product code or select from a list when scanning isn’t practical.

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Scan In (Add Inventory)

Use Scan In when stock arrives — typically after a production batch is completed and finished goods are ready to be booked into inventory. Select the sub-variant, enter the quantity, and confirm. The movement is immediately reflected in your stock summary.

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Scan Out (Remove Inventory)

Use Scan Out when stock leaves — whether it’s being allocated to an order, transferred, or written off. Scan or select the sub-variant, enter the quantity removed, and confirm.
Every scan-in and scan-out is logged automatically in the Mutations Log with a timestamp, quantity, and the user who performed the action. You can never lose visibility of why a stock level changed.

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Box Groups

Inventory is organized into box groups — physical groupings of boxes in your facility. Box groups let you track not just the total quantity on hand, but how that stock is distributed across individual boxes. This is especially useful when managing batch-specific stock or preparing orders for dispatch.

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Inventory Snapshots

A snapshot is a periodic physical stock count. When you run a snapshot, Avstarna asks you to confirm the actual counted quantity for each sub-variant. The system then compares your count against its expected stock level and records any discrepancy. Snapshots are important for:
  • Cycle counts — routine checks on a subset of products
  • Full stock takes — end-of-period counts of your entire inventory
  • Audit evidence — a timestamped record that actual stock was verified
Schedule regular snapshots to catch any drift between your system stock and physical reality early. Small discrepancies are much easier to investigate when they’re recent.

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Stock Summary

The Stock Summary provides a per-product roll-up of current stock levels. Rather than seeing individual box groups or sub-variants in isolation, the summary aggregates quantities across all variants so you can quickly answer questions like “how much of Product X do we have in total?”

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Mutations Log

The Mutations Log is the complete audit trail of every inventory change. Each entry shows:
  • The date and time of the movement
  • The product sub-variant affected
  • The quantity added or removed
  • The type of operation (scan in, scan out, snapshot adjustment)
  • The user who performed the action
Use the mutations log when investigating discrepancies, responding to customer queries about stock availability, or preparing documentation for a compliance review.