> ## Documentation Index
> Fetch the complete documentation index at: https://docs.avstarna.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Configure Your Company Profile in Avstarna

> Set up your company name, address, VAT and registration numbers, and logo in Avstarna so they appear correctly on invoices, labels, and delivery documents.

Your company profile is the foundation of every document Avstarna generates. Once set up, your company name, address, and registration details automatically populate invoices, packing slips, picking lists, and product specification headers — so you never have to enter them twice.

## Navigate to Company Settings

Go to **Settings → Company** in your Avstarna admin panel. If this is your first time, you'll be prompted to create a new company profile. If a profile already exists, you'll land directly in the edit view.

## Fill In Your Company Details

<Steps>
  <Step title="Enter your company name">
    Type your official trading or legal name in the **Company Name** field. This name appears on all customer-facing PDF documents, so make sure it matches what your customers expect to see.
  </Step>

  <Step title="Enter your company email">
    Provide a **Company Email** address. This email is associated with your company profile and may be used on documents and communications sent to your customers.
  </Step>

  <Step title="Add your address">
    Complete all address fields:

    * **Street and number** — the primary street address of your business
    * **Apt / Building** — suite, floor, or building name (optional)
    * **City** — your business city
    * **Postcode** — your postal or ZIP code
    * **Country** — select your country from the dropdown

    Avstarna uses this address as the sender address on delivery documents and in PDF headers.
  </Step>

  <Step title="Enter your VAT ID">
    Enter your **VAT ID** (also known as your BTW number in Dutch). This is printed on invoices as required by tax regulations in most jurisdictions.
  </Step>

  <Step title="Enter your Registry Number (EG)">
    Enter your **Registry Number (EG)** — your official company registry number. This provides your customers with a verifiable business identity on formal documents.
  </Step>

  <Step title="Enter your KVK ID">
    If applicable, enter your **KVK ID** — your Dutch Chamber of Commerce registration number (Kamer van Koophandel). This field is especially relevant for businesses registered in the Netherlands.
  </Step>

  <Step title="Upload your logo">
    Click the logo upload area to select your company logo. Avstarna displays your logo in PDF headers and on printed labels.

    <Note>
      Accepted formats are **PNG, JPEG, and WebP**. Your file must be between **100 bytes and 500 KB**. If your upload is rejected, check that the file is not too large or an unsupported format such as SVG or GIF.
    </Note>

    For best results, use a logo with a transparent or white background and a horizontal layout, as it will be rendered in a narrow header band on documents.
  </Step>

  <Step title="Save your profile">
    Click **Save** to apply your changes. Your details take effect immediately on all newly generated documents.
  </Step>
</Steps>

## Where Your Company Profile Appears

Once saved, your company information is automatically included on the following documents:

| Document             | What appears                                     |
| -------------------- | ------------------------------------------------ |
| Invoices             | Company name, full address, VAT ID, KVK ID, logo |
| Packing slips        | Company name, address, logo                      |
| Picking lists        | Company name, logo                               |
| Product spec headers | Company name, logo                               |

<Tip>
  Keep your company profile up to date whenever your business address or registration details change. Outdated information on invoices can cause compliance issues or confuse customers.
</Tip>

## Edit an Existing Profile

You can return to **Settings → Company** at any time to update any field. Changes are applied to all documents generated after you save — previously issued documents are not retroactively updated.

<Warning>
  If you change your company name or VAT ID, inform your accounting team before saving. These fields directly affect the legal validity of invoices you've already sent.
</Warning>