> ## Documentation Index
> Fetch the complete documentation index at: https://docs.avstarna.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Track and Manage Your Warehouse Stock in Avstarna

> Add and remove inventory using barcode scanning, view live stock levels, run inventory snapshots, and review the full mutations log in Avstarna.

Avstarna's inventory module gives you a live view of everything in your warehouse — what's in stock, what's been moved, and a full log of every change. You can add and remove stock using a hand scanner, a camera, or manual entry. For periodic reconciliation, the snapshot tool lets you do a physical count and sync it with your records.

Navigate to **Inventory** from the main menu to access all inventory features.

## Adding and Removing Inventory

<Tabs>
  <Tab title="Add Stock">
    Use **Add to inventory** when new stock arrives or production output is ready to be recorded.

    <Steps>
      <Step title="Open Add to inventory">
        Go to **Inventory** and click **Add to inventory**.
      </Step>

      <Step title="Identify the product">
        Choose your preferred scanning method (see the **Scanning Methods** section below) to identify the product sub-variation. The matching SKU will populate automatically.
      </Step>

      <Step title="Review scanned items">
        Avstarna displays the scanned boxes as a list. Unresolved items (barcodes not found in your catalog) are highlighted so you can investigate before saving.
      </Step>

      <Step title="Approve the entry">
        Once scanning is complete and you have reviewed the list, click **Approve**. The addition is immediately recorded and reflected in current stock levels.
      </Step>
    </Steps>
  </Tab>

  <Tab title="Remove Stock">
    Use **Remove from inventory** to record stock that has been shipped, consumed, or written off.

    <Steps>
      <Step title="Open Remove from inventory">
        Go to **Inventory** and click **Remove from inventory**.
      </Step>

      <Step title="Identify the product">
        Scan or enter the product sub-variation using your preferred method.
      </Step>

      <Step title="Confirm and save">
        Review the items to be removed, then confirm the removal. The change is logged in the mutations history and stock levels update immediately.
      </Step>
    </Steps>

    <Warning>
      Removals cannot be undone automatically. If you record a removal in error, you will need to add the quantity back manually. Double-check the SKU and quantity before saving.
    </Warning>
  </Tab>
</Tabs>

## Scanning Methods

Avstarna supports three ways to identify a product when adding or removing inventory:

<Accordion title="Hand Scanner">
  Connect a USB or Bluetooth barcode scanner to your device. When the scan field is active, scan the barcode on the product box or label. The SKU is identified instantly — no additional typing required. This is the fastest method for high-volume warehouse operations.
</Accordion>

<Accordion title="Mobile/Desktop Camera">
  On devices with a camera (tablets, phones, desktop webcams), select the **Mobile/Desktop camera** option to open the built-in barcode reader. Hold the camera over the barcode until it locks on. Useful when a dedicated hand scanner is not available.
</Accordion>

<Accordion title="Manual Entry">
  Type the SKU or product code directly into the search field. Avstarna will match it against your catalog and display the correct sub-variation. Use this as a fallback if a barcode is damaged or unavailable.

  <Tip>
    Manual entry supports partial matching — you can type a few characters of the product name or SKU and select from the filtered results.
  </Tip>
</Accordion>

## Viewing Stock Levels

<Tabs>
  <Tab title="Stocks Page">
    The **Stocks** page shows your current on-hand quantity for every product. Use the search and filter tools to narrow by product name, category, or tag. Each row displays the sub-variation, current quantity, and storage type (Frozen, Fresh, Cool, or Dry).

    <Note>
      If a sub-variation's stock falls below its configured minimum stock threshold, it will be highlighted so you can act quickly.
    </Note>
  </Tab>

  <Tab title="Summary Page">
    The **Summary** page gives a per-sub-variation breakdown that includes stock history over time. Use this view to spot trends — for example, a product that regularly drops to zero before the next production run may need a higher minimum stock setting or a more frequent production schedule.
  </Tab>
</Tabs>

## Running an Inventory Snapshot

Snapshots are physical inventory counts that you reconcile against your digital records. Run a snapshot whenever you need to verify actual warehouse stock — at month-end, after a large shipment, or as part of a routine audit.

<Steps>
  <Step title="Start a new snapshot">
    Go to **Inventory → Snapshots** and click **Add Inventory Snapshot**. Give the snapshot a name and the date of the count.
  </Step>

  <Step title="Scan boxes to count stock">
    Walk through the warehouse and scan each box using your hand scanner. Avstarna groups boxes into **Box Groups** — physical groupings of product boxes that can be tracked together — so scanning a group counts all boxes within it at once.

    Refer to the in-app **Guide** page (accessible from the Snapshots section) for a step-by-step walkthrough of the scanning process, including how to configure your scanner for storage mode.
  </Step>

  <Step title="Review and edit the snapshot">
    After scanning, open the snapshot to review the counted quantities. Click **Edit snapshot** to correct any scan errors or add items that were missed.
  </Step>

  <Step title="Upload or finalise">
    If you have count data in a spreadsheet (for example, from a separate counting sheet), use **Upload Data** to import it directly. Once the snapshot is accurate, finalise it to lock the record and update your inventory summary.
  </Step>
</Steps>

<Tip>
  Assign snapshot tasks to specific workers using the To-do list in the Inventory section. This ensures counts are scheduled, assigned, and tracked — rather than done ad hoc.
</Tip>

## Reading the Mutations Log

Every stock change — additions, removals, and snapshot adjustments — is recorded in the **Mutations** log. Navigate to **Inventory → Mutations** to see a chronological list of all events.

Each mutation entry shows the date and time, the sub-variation affected, the quantity change, the type of mutation (add, remove, or adjustment), and the user who recorded it. Use the date filter to narrow the log to a specific period, or search by product to see the full history of a single SKU.

<Note>
  The mutations log is read-only and cannot be deleted. This ensures a complete, tamper-evident audit trail of all stock movements across your warehouse.
</Note>